Allinop Platform: User Workflow and Interface Documentation

Last updated: 13 July 2025

1. Account Registration and Membership Tiers

Sign-up Options:

  • Google Single Sign-On (SSO)
  • Direct account creation via allinop.com

Required Information for Direct Sign-up:

  • Full Name
  • Username
  • Email Address
  • Password

Post-Registration Flow:

  • Upon initial sign-up, users must select a membership tier:
    • FREE: Limited number of active projects. Caps defined at allinop.com/pricing.
    • PLUS: Unlimited projects for a single user. Caps defined at allinop.com/pricing.
    • PRO: Includes all PLUS features with access to a global dashboard aggregating tasks, docs, and links across all projects.

Note: Membership tier governs the cap on active project participation—defined as any project where the user is either an admin or a member.

2. User Homepage: Projects Dashboard

Upon login, users are directed to the Projects Page, listing all projects they administrate or participate in.

Key Functions:

  • View current projects.
  • Identify available project slots based on membership tier.
  • Create new projects via the “New Project” call-to-action (CTA) button.
  • Upgrade or downgrade membership tier.

Project Slot Management:

  • Removing project memberships releases a slot.
  • Membership upgrades unlock higher slot limits.

3. Primary Navigation Menu

Components:

  • Notifications Icon: Displays updates related to the user’s projects and account activity, including:
    • New tasks
    • Document edits
    • Forum activity
    • Connection requests
    • Project invitations
  • Invite a Friend Icon: Opens a form with the following fields:
    • Recipient’s Email
    • Optional Personal Message
    Upon submission, Allinop sends a pre-formatted email including:
    • Sender’s personal message
    • Sender’s public profile URL on Allinop
    • Invitation link to join allinop.com
    Privacy Note:
    • Allinop does not expose member or project directories publicly.
    • Users must know a contact’s profile URL to send connection requests.
    • “Invite a Friend” facilitates this by sharing one’s profile URL securely.
  • User Account Icon (Far Right): Dropdown menu includes:
    • Profile Settings
    • Account Membership Settings
    • Connections List
    • Logout

4. Project Creation Flow

Triggers:

  • First login: Black “New Project” CTA visible if no projects exist.
  • Anytime: “New Project” button in the Projects Page toolbar.

Two-Step Process:

  1. Project Details:
    • Title
    • Short Description
  2. Invite Connections (Optional):
    • Select from existing connections to add them as project members.
    • Only available to project admins.

5. Project Workspace Tools

Each project includes a fixed set of functional tabs:

a. Forum

  • Single-topic discussion board.
  • All project members can post and reply.

b. Tasks

  • Lightweight task management interface.
  • Admins can:
    • Create tasks (title, description).
    • Mark tasks as complete.
  • Members can:
    • View tasks.

Features:

  • Search bar
  • Dropdown filters

c. Docs

  • Project documentation workspace.
  • Admin-only for creating and editing documents.
  • Members have read-only access.
  • Rich text editor limited to essential formatting (tables, print option).

d. Links

  • Curated list of relevant online resources.
  • Admins can add, edit, or delete links.
  • Members have read-only access.

6. Project Management Controls

Accessible via Manage Dropdown Menu within each project:

  • Profile Settings
  • Account Membership Settings
  • Connections List
  • Global Dashboard (PRO members only)
  • Delete Project (Admin-only)

7. Connection Request Workflow

Sending a Connection Request:

  • Requires knowing the recipient’s profile URL.
  • Visit profile URL and send request.

Receiving a Connection Request:

  • Users receive a notification icon alert.
  • Accept or reject requests via the Notifications panel or Connections List.

8. Platform Rules and Privacy Considerations

  • No public member or project directories are visible on Allinop.
  • Connection requests require prior knowledge of a user’s profile URL.
  • Invite a Friend function serves as the official channel for user discovery and connection building.
  • Admin control is strictly enforced over sensitive project resources (tasks, docs, links).
  • Membership caps and terms are detailed at allinop.com/pricing.

9. Security and Compliance Notes

  • Passwords are securely hashed and stored.
  • No member or project data is publicly visible without explicit user action.
  • Allinop is aligned with GDPR principles regarding data minimization and user consent management.

For additional support or technical inquiries, please contact Allinop support via the official website.